March 19,2008

Minutes, March 19, 2008

PORT OF THE DALLES COMMISSION
Regular Meeting Minutes
February 20, 2008 – 7:00PM

The Regular Meeting of the Port Commissioners was called to order by President Mike Courtney at 7:05PM.

ROLL CALL
Mike Courtney; Ken Farner, Rod Runyon; Kristi McCavic; Bob McFadden

Andrea Klaas, Executive Director; Micki Bradley, Finance Administrator; Kathy Norton, Office/Marina Administrator; Bill Dick, Port Attorney; Kathy Gray, Chronicle

Commissioner McFadden led the Pledge of Allegiance.

AGENDA CORRECTIONS or ADDITIONS
None

PORT CALENDAR/EVENTS
• Commissioner McFadden’s birthday, Sunday, February 17, 2008
• KODL Coffee Break – March 14, 2008 10:00AM, Cousin’s.
• Mid Columbia Today Show, Monday, March 10, 2008 8:35AM Hood River
• Port Meeting, changed to Wednesday, March 19, 2008, 7:00PM, Port Office
• Chamber After-Hours-Crates Building, Thursday, February 21, 2008

• VISITOR'S BUSINESS
None at this time.

CONSENT AGENDA
Motion by Ken Farner to approve the Consent Agenda as submitted, Second by Kristi McCavic. The Consent Agenda was unanimously approved as presented.

FINANCIALS
1. December 2007 Financial Report
General Fund:
Revenues-current and prior years’ taxes; regular/landsales/marina interest; contract/land/office lease payments; marina and RV dump station revenue.

Expenses-06/07 audit payment; postage machine rental; Port dinner; subscription renewals; cafeteria plan fee; LGIP fees, OEDA membership; liability insurance renewal; legal fees; cleaning supplies; fuel; marina tenant screening fees; marina utilities; marina repair and maintenance; marina legal fees; 5% of land sales/contracts to PDF marketing; OIB loan payment for #28 infrastructure

Port Development Fund:

Revenues-LGIP interest; 5% of General fund land sales/contracts

Expenses-marketing expenses; advertising

Marina/Launch Capital Projects Fund
No activity

2. January 2008 Financial Report
General Fund:
Revenues-current and prior years’ taxes; regular/landsales/marina interest; contract/land/office lease payments; marina revenue & storage fees; RV dump station revenue.

Expenses-06/07 audit final payment; postage machine rent; Port dinners; subscription renewals, Cafeteria Plan fee; LGIP fees; SDAO conference registration; legal; repair/maintenance/cleaning supplies; fuel; marina tenant screening fees; office supplies; 5% land sales/contracts to PDF marketing; land sale closing costs.

Port Development Fund:
Revenues-LGIP interest; 5% of General fund land sales/contracts

Expenses-marketing expenses, advertising, registration

Marina/Launch Capital Projects Fund
No activity

3. Final Audit Billing for Fiscal 2006-07: Motion by Ken Farner to approve the final billing and continue with the current audit firm of Byers, Neumayer & Bradford, PC for the 2007-08 audit, Second by Kristi McCavic. Motion passed unanimously.

STAFF REPORT
1. Special Districts Conference-Andrea Klaas thanked the Commission for their attendance at the 2008 SDAO Conference. Bob McFadden reported on the Climate Change pre-conference meeting that he attended highlighting information that was directly focused on the Mid-Columbia region. Bob provided a copy of the PowerPoint presentation for review.

7:40PM-Break to observe lunar eclipse
7:45PM-Return to regular session

2. Commission Work Session-Andrea Klaas provided the 2008-09 Goals sheet reflecting the 2/5/08 Work Session discussions. Bob McFadden asked that retention and expansion of existing businesses (BRE) be added to the goals sheet. Following a short discussion Business Retention and Expansion was added to the Top Priority section with an action item of developing a BRE strategy.

3. Outreach Team Update-Andrea Klaas reported that the spring DC trip is scheduled for March 9-13. The Community books are ready and she will provide a copy at the March meeting. This year the Community will focus on 12 top projects. The two that were included for the Port are funds to install infrastructure on the North Chenoweth site and funds to acquire additional industrial land for the Port. Appropriations requests for these projects have also been submitted directly to Walden, Smith and Wyden.

4. Marina Update-Kathy Norton reported that previous issues regarding boathouses had been resolved. The East security gate problem was identified and corrected. The West gate will require a new locking mechanism that has been ordered. The Clean Marina Certification process has moved to the final step, pending a revised Marina Rules & Regulations and final review, should have Certification soon. Steps are being taken to address the problems associated with the garbage container. Staff will conduct a preliminary inspection of the Marina in March.

5. Riverfront Trail Easement-Bill Dick reported on the progress in confirming the easement around the Mt. Fir site for the Riverfront Trail. Tenneson has done the survey and Bill had received the map and legal description.

6. Property Pricing Discussion-Andrea Klaas provided the Commission with updated information on current price comparison for real estate listings in the area.

7. Project Updates:
a) Crates Point Development-Andrea Klaas reported that the Crates Point Development site plan had been submitted and the project was moving forward.
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b) Riverfront Assets-No update

c) UGB Expansion-Bill Dick reported on The Dalles City Council decision to expand the urban growth boundary and to annex property within the existing boundary. The need to do a cultural analysis of Native American issues that will extend the deadline.

d) Airport Well Rehabilitation: No update. Commission asked that staff contact the Airport Managers and ask for an update at a future meeting.

e) Cruise Dock-Andrea Klaas reported that the project is moving slowly because of the many issues that need to be addressed.

f) The Dalles Business Park-Andrea Klaas reported that the issues with the building construction had been resolved and the project is moving forward again.

6. Reports of Committees:
a. Urban Renewal-Ken Farner reported on the 2/19/08 meeting and provided the Commission with copies of the meeting agenda. In summary the round-a-bout design for the East Gate project was presented, the committee had a positive meeting with the Oregon Department of Transportation and financing is in place.

b. Chamber of Commerce-Bob McFadden reported that Dana Schmidling was selected as the Chamber’s new Executive Director.

c. Wasco EDC-Andrea Klaas reported the Project Priority list has been finalized. The EDC will meet next week.

d. Oregon Ports Group-Andrea Klaas reported the new name for the Oregon Ports Group will be Oregon Public Ports Association. She stated there are many issues affecting all Ports and the Association will encourage a strong commitment from the Ports to work together and recognize the Ports impact on economic development in Oregon.

e. *Addition to Agenda-Andrea Klaas reported on her latest meeting with the University of Munich students working on a redesign plan for the Northwest Aluminum smelter facility. April 28-May 3, 2008 a design team of students will be here to work with a roundtable group consisting of members of the community to finalize the redesign project.

7. FYI Items:
a. Basic Local Budget Law Workshop 2008-registration information
b. Environmental Law News-Winter 2007-Wind Power and the Production Tax Credit
c. Port Business Journal-January 18, 2008-Oregon Wind Project Receives Financial Boost-Article about Horizon Wind Energy LLC Elkhorn Valley Wind Farm.
d. BPA Journal-February 2008
e. City of The Dalles-Site Team Agenda-Thursday, January 24, 2008 Hearing
f. Wasco County Future Long Range Planning Work Program-Updated December 18, 2007

8:49PM-Break

9:00PM in to Executive Session

EXECUTIVE SESSION (as allowed by ORS 192.660 (2) (e) (f) (h) (i)) This may include discussion of real property transactions, personnel issues and privileged legal communication.

9:28PM back to Regular Session

COMMISSION CALL
1. President: Mike Courtney asked staff to find out what the storage container sitting just past Hage Electric was for.
2. Other Commissioner business: None

THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE PORT COMMISSION, the meeting adjourned at 9:30PM.

PORT OF THE DALLES:
D.M. Courtney, President
Board of Commissioners

ATTEST:
Rod Runyon, Secretary
Board of Commissioners

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For More Information Contact Andrea Klaas, Marketing Manager Port of The Dalles, 3636 Klindt Drive, The Dalles, OR 97058 Phone: 541-298-4148 Fax: 541-298-2136